KnowaPOS - Enterprise Software Solution
Active Clients
Modules
Years In Production
%
Up Time
What is KnowaPOS?
Sell
Blazing fast POS screen with barcode scanner, express checkout, and multi-payment support.
Manage
Full inventory, purchase orders, stock transfers, adjustments, and expiry tracking.
Grow
Detailed reports, customer loyalty, sales rep commissions, and multilocation analytics.
KnowaPOS Dash Board
Point of Sales
Fast, intuitive billing designed for the counter
Ajax-Based Screen
No page reloads — lightning-fast product search and cart updates.
Thermal Printer
ESC/POS thermal receipt printing out of the box.
Multiple Payments
Cash, card, split payments, and custom methods.
Barcode Scanner
Scan barcodes directly into the POS. Supports all standard formats.
Express Checkout
Single-click checkout for walk-in customers.
Suspend & Resume
Park a sale and resume it instantly without losing data.
Inventory & Stock Management
Simple & Variable Products
Manage single items and products with multiple variants (size, color, etc.)
Low Stock
Alerts
Get notified before you run out.
Set alert thresholds per
product.
Lot Numbers &
Expiry
Track batch numbers and expiry dates for perishable or regulated goods.
Brands, Categories & Sub-cats
Organise your entire catalog with nested categories and brand groupings.
Stock
Transfer
Move inventory between locations
or warehouses with full audit
trail.
Product Variations Template
Create reusable variation templates and apply to multiple products instantly.
Auto SKU
Generation
Save time — the system auto-generates SKUs with your custom prefix.
Stock
Adjustment
Correct stock levels with reasons — loss, damage, theft, or manual count.
Import via
CSV
Bulk-upload or edit thousands of products in seconds using a spreadsheet.
Purchasing & Sales
Purchasing
- Add purchases for multiple locations
- Manage paid, partial, and due purchases
- Inline discount per product line
- Payment due date alerts (7 days ahead)
- Attach documents to purchases
- Purchase return management
- Import purchases from Excel
Sales
- Create invoices or sell directly via POS
- Draft and final invoice states
- Quotations / estimates to clients
- Convert quotes to final invoices
- Add shipping charges & tax
- Credit notes and sale returns
- Online store for client self-purchase
- Subscriptions for recurring billing
Multi-Location & Multi-Business
Run unlimited businesses and locations from a single installation — each with its own inventory, reporting, and settings.
Unlimited Businesses
Set up as many businesses as needed. Accounting and inventory are kept fully separate per business.
Per-Location Invoices
Customise invoice layout, numbering scheme, payment methods, and default price groups for each location.
User & Role Management
Create unlimited users. Assign roles with granular permissions per business location. Includes predefined Admin & Cashier roles.
Multiple Locations
Create warehouses, storefronts, or branches. Track stock, purchases, and sales individually per location.
Price Groups
Set retail, wholesale, or VIP prices per product. Assign price groups to customers or locations automatically
Location-Based Products
Choose which products are available per location. Bulk-assign products to locations with a single action.
.
Customer & Contact Management
Manage customers, suppliers, and sales contacts from one unified screen
Customer & Supplier Dual Role
Mark a contact as both a customer and supplier — no duplicate entries needed.
Customer Groups
Segment customers (retail, wholesale, VIP) and apply group-specific pricing automatically.
Opening Balances
Import or enter opening balances for new customers and suppliers during migration.
Credit Limit
Control
Set credit limits per customer. The system enforces limits at point of sale automatically.
Reward Points
Loyalty reward system — earn points on purchases, redeem at POS. Boosts repeat business.
Import via CSV
Bulk import customers with all fields including custom fields from a spreadsheet file.
Pay Term
Alerts
Define payment terms and get automated alerts one week before due dates.
Ledger & Balance
View complete transaction history, credit/debit balance, and contact ledger per customer.
Commission Agents
Assign sales reps to customers and calculate commissions automatically per sale.
Expense Management
Key Capabilities
- Add and categorise business expenses
- Recurring expenses (weekly / monthly / yearly)
- Attach documents to expense records
- Link expenses to specific staff members
- Filter by category, location, and date range
- View expense totals in Profit & Loss report
- Cash register integration for daily expense tracking
Categorised
Group expenses by department or type
Recurring
Automate fixed cost recording
Staff-linked
Expenses tied to individual employees
Reportable
Feeds directly into P&L and cash flow reports
Reports & Analytice
Everything you need to make data-driven decisions
Purchase & Sale Report
Full breakdown of purchases and sales with filters by date, location, and contact.
Stock Reports
Current stock value (purchase & selling price), stock expiry, and stock adjustments.
Cash Register Report
Daily cash register summary — opening, sales, expenses, and closing balance.
Profit & Loss Report
Gross profit by category, brand, date, invoice, and day. Includes closing stock value.
Trending Products
See best-sellers by brand, category, subcategory, or unit with date range drilldown.
Sales Rep Report
Track performance by sales representative. Auto-calculate commission earned.
Tax Report
Input tax, output tax, expense tax — detailed GST/VAT breakdown per period.
Expense Report
Analyse costs by category and location. View total expenses against revenue.
Contact Reports
Customer and supplier statements, due amounts, and full ledger per contact.
Restaurant, Salon & Services Features
KnowaPOS includes a full restaurant/service mode with advanced hospitality tools:
Table Management
Allocate tables, track occupancy, and assign service
staff per table.
Kitchen Display
Orders flow to kitchen screen instantly — no paper tickets needed.
Modifiers
Add-ons like extra cheese, size upgrades, or special instructions per item.
Order Screen
Dedicated order management screen for front-of-house and floor staff.
Bookings & Appointments
Accept reservations and manage appointment
schedules.
Service Staff
Assign waiters, barbers, or technicians to orders and track performance.
Types of Service
Dine-in, takeaway, 3rd party delivery — each can have different pricing.
IMEI / Serial Tracking
Track individual unit serial or IMEI numbers — ideal for electronics stores.
Intigration & Customisation
Intigration
- WooCommerce sync (products, orders)
- PayPal, Stripe, and other gateways
- SMS notifications — all country providers
- Email notifications for sales & purchases
- Barcode scanner hardware
- ESC/POS thermal receipt printers
- Dropbox, AWS S3, Local backups
- Manufacturing module compatibility
Customisation
- Custom fields on contacts & products
- Configurable POS shortcuts & layout
- Multiple invoice designs (elegant / classic)
- Custom barcode sticker templates
- Theme colors (dark/light)
- Translation-ready (RTL supported)
- Custom payment method labels
- Plugin hooks — extend without core edits
- Custom tax groups (CGST + SGST, VAT, etc.)
Automation & Hardware Support
Recurring Invoices
Auto-generate and send invoices on your chosen schedule — monthly, quarterly, or custom.
Recurring Expenses
Fixed costs (rent, salaries, subscriptions) recorded automatically on schedule.
Barcode Scanner Support
Plug-and-play with all standard USB barcode scanners — no driver setup needed.
Recurring Purchases
Never miss scheduled orders — set up recurring purchase records automatically.
Payment Due Alerts
Automated email/SMS reminders sent to customers and suppliers before due dates.
Thermal Printer (ESC/POS)
Full thermal receipt printing with configurable templates per business location.
Why Choose KnowaPOS?
1.Battle-Tested
Multi businesses worldwide rely on it daily. 5+ years of active development.
4. Free Future Updates
200+ releases delivered. Platform keeps evolving.
.
2. One-Time Purchase
Pay once, own it forever. All future updates included at no extra cost.
5. Fully Customisable
Themes, fields, layouts, taxes, currencies, languages — adapt to any business.
3. Works Offline
No internet? No problem. Continue selling and sync when reconnected.
6. All Currencies
Supports every currency globally. Multi-language and RTL ready out of the box.